Set up multiple admins on your school team

You can add multiple admins to your Canva Education school team. A school team is your school's shared Canva workspace. Having more admins helps manage join requests faster and reduces the workload for teachers.

Choose the right admin for your school

Before adding admins, decide who should have this role. The best choice is usually your information technology (IT) admin. They're familiar with managing digital tools and platforms.

If your school doesn't have an IT admin, consider a teacher who:

Is comfortable with technology.
Can dedicate time to managing team settings.
Is available to respond to join requests.

Add admins to your school team

You can invite additional admins by email. Once they accept the invitation, they'll have full admin permissions.

To add an admin:

Go to your school team settings.
Select Invite members.
Enter the email address of the person you want to add.
Assign them the admin role.

For detailed steps, see these articles:

Review admin permissions

Admins on your school team have full access to manage people and settings. Here's what admins can do:

Approve or decline join requests.
Add or remove team members.
Create and manage classes within the school team.
Set up and modify Brand Kits (your school's saved colours, fonts and logos).
Set up Brand Controls and publish Brand Templates to keep your school's designs consistent
Control whether other teachers can find and request to join your team.

Understand the benefits of multiple admins

Having more than one admin helps you:

Respond to join requests faster.
Share responsibility for managing team settings.
Reduce time spent on admin tasks.
Ensure coverage when one admin is unavailable.

Make your School team discoverable

You can make your school team publicly discoverable, so other teachers and students at your school can find and request to join it.

From the homepage, go to your account profile, then select
Settings.
Select
Controls.
Under the Team access tab, click the
(dropdown icon) beside ‘Who can join this team?’ and select 'Anyone can request to join'.
In the Confirm your school team details pop-up, add your school team details.
Select Confirm.

Once your School team is discoverable, teachers and students can search for your school and request to join.

As the team owner, you'll get email notifications when someone wants to join your school team. You can accept or decline membership requests. You can also add another admin to help approve or reject requests.

Troubleshoot common issues

Here are solutions to common problems when adding and managing school team admins.

Didn’t receive an admin invitation?

Ask the person to check their spam folder and confirm they’re using the correct email address.

An admin left your school?

Remove them from your team settings and invite a replacement so someone is always available to manage the team.

Upgrade to Canva for Districts

If you want to manage several schools in one place, consider upgrading to Canva for Districts. With this option, you can:

Have a district admin manage all schools.
Let teachers and students access Canva through your school's log in page.
Reduce the need to manage individual join requests

To upgrade, fill out the upgrade form.

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